Invoicing
From booking to invoice, in one click
Every hotel has its full accounts inside Hostelum: invoices, expenses, customers and the Veri*Factu filing. Nothing to export anywhere and no amounts to retype.
- The invoice is generated from the booking, with the tax worked out correctly
- Payments taken in the PMS carry across to the invoice receipts
- A Veri*Factu dashboard with its own checklist
- Superior double · 3 nights381,8210 %420,00
- Breakfast included43,6410 %48,00
Veri*Factu
Filed with the tax authority
Double-charged VAT is a classic, and it is avoidable
OTAs return amounts with tax included and invoicing programs expect the net amount. If nobody does the conversion, a €252 stay gets invoiced at €277.20. Hostelum converts gross to net before sending the line.
From the booking
The data is already there, do not type it again
From the booking record you generate the invoice with its lines, its taxes and the customer. If the tax rate cannot be deduced with certainty, the system leaves the price alone rather than making it up.
- Download the PDF and check its status from the PMS itself
- An invoice record with its verification code
- Superior double · 3 nights381,8210 %420,00
- Breakfast included43,6410 %48,00
Veri*Factu
Filed with the tax authority
Payments
What you took at the front desk shows up on the invoice
One button pushes what has been collected in the PMS through to the invoice receipts, whether it was an online payment or cash, card terminal, bank transfer or Bizum. If the payment is partial, it splits the receipt and leaves the rest outstanding, keeping the total intact.
- It never reverses payments already recorded: if something does not add up, it flags it for you to review
- All money moves in whole cents, with no rounding errors
Payment transactions
Everything taken online, in one table
The online payment transactions list classifies each charge by type and by status — paid, failed, refunded, partially refunded — works out the net for the period and exports to CSV ready for your accountant.
- Filter by period and total collected
- Export compatible with Excel
Full accounts
Not just room invoices
Customer invoices
Series, numbering, credit notes and PDF download.
Expenses
Supplier invoices so you keep the full picture for the hotel.
Customers
A tax record of customers, companies and agencies.
Veri*Factu
Configuration checklist, records submitted and recent errors, with restricted access.
Frequently asked questions
Do I need a separate invoicing program?
No. Every hotel keeps its full accounts inside Hostelum, reachable straight from the dashboard without logging in again.
Can I give my accountant access?
You can create a user with permission only over the invoicing section. You can also export the payment transactions list to CSV and send it over.
What about simplified invoices?
They are handled with their own series. Configuring series and numbering is part of going live.
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