Veri*Factu · Invoicing
Veri*Factu solved where you already invoice
Each hotel keeps its full books inside Hostelum: invoices, expenses, customers and the filing with the Spanish tax agency. Without exporting to another program and without retyping amounts.
- Invoice generated from the booking, with the tax worked out correctly
- Payments taken in the PMS are reflected on the receipts
- A configuration checklist, with its own traffic light
- Superior double · 3 nights381,8210 %420,00
- Breakfast included43,6410 %48,00
Veri*Factu
Filed with the tax authority
A hotel issues a great many small invoices
Which turns any friction in invoicing into a daily problem. Most properties run the PMS on one side and invoicing on the other, with somebody copying amounts between them. That is where the discrepancies appear.
Double VAT is a classic
OTAs return amounts with tax included and invoicing programs expect the net base. If nobody converts, a €252 stay gets invoiced at €277.20.
Payments go their own way
What was taken online, in cash or by instant transfer sits in the PMS, and the invoice keeps saying it is outstanding until somebody reconciles it by hand.
And the tax configuration does not warn you
Certificate, series, decimals, financial year. When something is set wrong you do not notice until a filing is rejected.
How it works
From booking to invoice in one click
The data is already in the system. All that is left is not writing it again.
Invoices from the booking
From the stay record the invoice is generated with its lines, its taxes and the customer. If the tax rate cannot be derived with certainty, the system leaves the price alone instead of inventing one.
Payments reflect themselves
One button pushes what was taken in the PMS onto the receipts, whether online or by cash, card terminal, transfer or instant payment. If the payment is partial, it splits the receipt and leaves the rest outstanding.
The filing is done
The invoice record shows its status and its verification code, and the Veri*Factu panel keeps count of the records sent and of the most recent errors.
What it includes
Full books, not just room invoices
Each hotel with its own installation, reachable from the panel without signing in again.
Invoices, credit notes and receipts
With numbering series, tax rates and the customer record, all inside the same system where the stay lives.
The Veri*Factu record
Each invoice carries its status and its verification code, and the panel keeps count of what has been sent and what has failed.
Configuration checklist
Certificate, series, decimals and financial year, each with its own indicator, so a bad setting shows up before a filing is rejected.
Payments already reflected
What the PMS collected appears on the receipt without anybody copying figures between two systems.
Two systems versus one
The cost of keeping the PMS and the invoicing apart is not the second subscription. It is the person reconciling them.
| PMS and invoicing apart | With Hostelum | |
|---|---|---|
| Where the invoice is created | In a second program, retyping the stay | From the booking record, in one click |
| Tax on OTA amounts | Converted by hand, or not at all | Worked out before the line is created |
| Payments | Reconciled by hand at month end | Pushed onto the receipts from the PMS |
| Partial payments | A note in the margin | The receipt is split and the rest stays outstanding |
| Tax settings | You find out when a filing is rejected | A checklist with an indicator per item |
| Who to call when it fails | Two suppliers, each blaming the other | One |
| Customer data | Kept twice, and diverging | One record, shared by the stay and the invoice |
| Cost | Two subscriptions and the time in between | Included in the PMS |
Price
Included, not an add-on
Invoicing with Veri*Factu comes inside the Essential plan, alongside the PMS, the booking engine and the channel manager. Request a proposal tailored to your property.
Companies must have their systems adapted before 1 January 2027 and sole traders before 1 July 2027. You get there without changing programs on the way.
See plansFrequently asked questions
What is Veri*Factu?
It is the Spanish system of verifiable invoicing records: billing software has to produce records for each invoice, chained and unalterable, which can be sent to the tax agency automatically. It is set out in Royal Decree 1007/2023 and its implementing order.
When does it become compulsory?
Taxpayers who file corporate income tax must have their systems adapted before 1 January 2027. Everyone else covered — sole traders and similar — before 1 July 2027. Software vendors have had to ship compliant products since July 2025.
Do I have to change my accounting program?
Not for the hotel side. Each hotel has its full books inside Hostelum, so the invoice is created from the stay itself. If your accountant works with their own system, they carry on receiving what they need from yours.
What happens with invoices from OTA bookings?
The amount arrives with tax included and gets converted before the invoice line is created. If the rate cannot be derived with certainty, the system leaves the price untouched rather than guessing, and flags it for you to decide.
Does it handle credit notes?
Yes, with their own series and their corresponding record, linked to the invoice being corrected.
And TicketBAI in the Basque Country?
Not today. Hostelum handles Veri*Factu, which is the common-territory regime. If your property is in the Basque Country and you need TicketBAI, that is not covered right now.
How do I know my setup is right?
There is a checklist with an indicator for each item: certificate, numbering series, decimals and financial year. It is there so a bad setting shows up before a filing gets rejected, not after.
Is it charged separately?
No. It comes inside the Essential plan, together with the PMS, the booking engine and the channel manager.
Get it running this week
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